From the first inquiry
to the final invoice.
Catering software with event invoicing: quote, client approval, advance, production, delivery, invoice and balance, in one file.
DelivCore connects the commercial side of catering with the kitchen, inventory and invoicing. Your team always knows what was promised, what must be prepared, what has been paid and what is still to invoice.
Catering breaks when information is scattered
Spreadsheets, WhatsApp and handwritten production lists hide risk until event day.
Quotes live outside operations
The client approves one version, while the kitchen prepares another. Changes, quantities and negotiated prices get lost between messages.
Advances are hard to reconcile
Sales knows the promise, accounting knows the transfer, and nobody has a reliable live balance for the event.
Production starts too late
Requirements reach purchasing and the kitchen only after someone manually rebuilds the order from the quote.
Every event moves through the same clear workflow.
Each transition is recorded, so commercial, production and finance work from the same truth.
Inquiry & quote
Create the client file, date, guest count and menu. Send a digital quote with negotiated prices.
Approval & advance
The client accepts online. Record the advance and see the outstanding balance instantly.
Production & supply
Turn event quantities into ingredient requirements and a purchase order, connected to recipes and stock.
Delivery & close
Issue the final order, receipt or invoice with the deposit reversed, post the sale to finance and close the event with a clean balance.
Everything the team needs, in one event file
Event pipeline
Inquiry, offered, accepted, confirmed, in production, delivered, invoiced and closed, with controlled status transitions.
Digital quote
A secure client link shows the menu, quantities and total. Acceptance returns straight into the event file.
Custom event menu
Build each quote from your products while keeping the price you negotiated for that client and occasion.
Capacity calendar
See events by day, service time and guest count before promising a date your kitchen cannot support.
Ingredient requirements
Recipes and event quantities calculate what production needs, with purchase-order generation for missing supply.
Advance & balance ledger
Payments, refunds and adjustments stay attached to the event, with paid and due totals visible at a glance.
Fiscal close
The final sale enters POS, stock and finance with Romanian fiscal and e-Factura workflows already connected.
Delivery scheduling
Keep the event date, delivery time, address and operational notes alongside the order they belong to.
One source of truth
Sales, kitchen, purchasing and accounting stop rebuilding the same event in four different tools.
What was sold becomes what the kitchen prepares.
The accepted menu becomes a clear production plan. Quantities, recipes and purchasing requirements stay connected to the event, so the kitchen gets one reliable brief instead of a chain of messages.
Not just cost per portion. Real stock and fiscal data.
DelivCore builds catering on the same operational core as your restaurant, so an event is not isolated from the rest of the business.
- Recipes and weighted-average cost connect the quoted menu to real ingredient costs.
- Inventory and purchasing turn production requirements into actionable supply work.
- POS, finance and e-Factura receive the final sale with no retyping at the end.
Catering invoicing starts from the quote.
A generic invoicing program does not know what was quoted, which deposit was collected or what left stock. Here the invoice is issued from the event file.
A documented deposit
The deposit stays on the event. Cash and card are fiscalized on a receipt; a bank transfer is invoiced. Deposit VAT is split across the rates on the quote lines. Once documented, the menu stays locked until you reverse the collection.
Final invoice, deposit reversed
After delivery, closing issues the document on the quote lines and reverses deposits already documented. What remains to pay is the balance, not the whole event a second time.
Monthly invoice for companies
Events posted to a company account do not print a receipt each time. They roll into a monthly invoice, with the company's tax ID, from catering invoices.
The document can go to e-Factura ANAF, straight into SPV or through Oblio, with VAT taken from each quote line. The fiscal frame is on the compliance page.
Frequently asked questions
What is catering invoicing software?+
How are the deposit and the remaining balance invoiced?+
Can I issue one monthly invoice for a company with several events?+
Can the client accept the quote online?+
Can I track advances and the remaining balance?+
Does it help the kitchen and purchasing team?+
Is the final sale connected to stock and fiscal reporting?+
Who is the module for?+
Run every event from one file
Quote, approval, advance, production, delivery and invoice, connected to the restaurant system you already run.